Much of the information relating to expenses is going to be entered by individual staff as part of the timesheet process.
However, certain transactions are carried out centrally using the firm’s Payables Ledger. Examples might range from air tickets though hotel bookings and courier charges to telephone costs that are potentially all re-chargeable.
In order to save these transactions being manually re-keyed, Star has developed an Expense Import module that can automatically transfer these transactions into the Star database on a regular basis.
Almost all standard third party accounting applications can be integrated with and the relevant data electronically imported at job level in order to ensure that billing is both accurate and complete.
Whatever accounts application happens to be in use, this module will produce an export file that can be electronically uploaded in order to provide a journal set to populate the general ledger (GL) with key information relating to receivable balances, bad debts, adjustments, cross-charging and WIP valuation data.
This information can be provided on a summarised basis, with relevant audit trails, or at a more detailed level if required to ensure that the GL contains enough information to comply with, say, local tax or regulatory requirements.
